Question: Once my documents are scanned, how do I access them?
The simplest answer to this question is that there are two basic options
for access and multiple mediums for storage.
The basic retrieval options are:
- Have the documents named by an appropriate reference (invoice
number, client number, firstname_lastname) and then place them
in a directory structure on your server.
- Utilize a document management
program such as PaperVision Enterprise from Digitech Systems that
gives you enhanced access and management capabilities such as multiple
lookup fields, integrated email and printing capabilities, web
access and a complete audit trail of every access of each document.
The various storage options include:
- We can provide you with a complete online solution including
the software, storage, backup and built-in redundancy with our
world class online system, ImageSilo. You pay a modest monthly
fee based on the gigabytes of storage you have online and get unlimited
access with no upfront capital costs.
- You store the images on your server using the directory structure
explained above or a document management program such as PaperVision. In
this scenario you are responsible for managing and backing up all
- Storing the data on a cd-rom that comes with a simple retrieval
program for future access.
Please fill out the following form and we will contact you to discuss
your needs and how we can help you.
Should I scan
or store my paper? | How
do I get started imaging my files? | My
current system is not meeting my needs | Once
my documents are scanned, how do I access them? | Should
I use an online ASP service or do my own thing in-house? | How
does imaging integrate with my current records management system? | Do
you have some case studies I could learn from?