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Fort Docs
533 Pacific Ave
Santa Rosa, CA 95404

MAIN PHONE:
(707) 571-8313

FAX:
(707) 573-9693

 

 

 

Question: Once my documents are scanned, how do I access them?

The simplest answer to this question is that there are two basic options for access and multiple mediums for storage.

The basic retrieval options are:

  1. Have the documents named by an appropriate reference (invoice number, client number, firstname_lastname) and then place them in a directory structure on your server.

  2. Utilize a document management program such as PaperVision Enterprise from Digitech Systems that gives you enhanced access and management capabilities such as multiple lookup fields, integrated email and printing capabilities, web access and a complete audit trail of every access of each document. 
    For more information please download our PaperVision pdf

The various storage options include:

  1. We can provide you with a complete online solution including the software, storage, backup and built-in redundancy with our world class online system, ImageSilo.  You pay a modest monthly fee based on the gigabytes of storage you have online and get unlimited access with no upfront capital costs.

  2. You store the images on your server using the directory structure explained above or a document management program such as PaperVision.  In this scenario you are responsible for managing and backing up all data.

  3. Storing the data on a cd-rom that comes with a simple retrieval program for future access.

Please fill out the following form and we will contact you to discuss your needs and how we can help you.

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Additional Questions, Comments or Requirements about Imaging Related Services: Please ask!

Should I scan or store my paper? | How do I get started imaging my files? | My current system is not meeting my needs | Once my documents are scanned, how do I access them? | Should I use an online ASP service or do my own thing in-house? | How does imaging integrate with my current records management system? | Do you have some case studies I could learn from?

 

   
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