Question: How Do I Get Started Imaging My Files?
There are three basic strategies that can be employed to make the
move from paper to digital.
- A “Day Forward” approach where you leave historical
paper in its original form and begin to scan only new documents. Fort
Docs can help you with either an outsourced solution (where we
do the work) or an in-house solution where we install scanners
and software at your location and give you the training necessary
to run a quality focused, efficient operation.
- A “backfile conversion” where we use our high speed
scanners and expertise in document preparation and indexing (lookup
fields) to convert significant amounts of historical paper to digital. Once
this is complete then you make the choices outlined in option
1 above as to how you digitize new documents
- A Scan-on-Demand approach combined with a day forward approach. This
is often the most economical approach. In this scenario historical
documents are placed in storage and we pull and scan them if they
are needed. And then as above we help you get the day forward
solution in place for ongoing needs. The key to this solution
is that, depending on your industry, most documents that go to
storage are in fact never accessed again. So why pay to have
Please fill out the following form and we will contact you to discuss
your needs and how we can help you.
Should I scan
or store my paper? | How
do I get started imaging my files? | My
current system is not meeting my needs | Once
my documents are scanned, how do I access them? | Should
I use an online ASP service or do my own thing in-house? | How
does imaging integrate with my current records management system? | Do
you have some case studies I could learn from?